Worker Screening Renewals: A Provider's 90-Day Checklist
An NDIS Worker Screening Check is valid for 5 years. Workers can apply to renew up to 90 days before expiry. If a worker's clearance lapses, you cannot lawfully roster them into a risk-assessed role.
Here's the simple sequence:
Day −90
Pull a list of every worker whose clearance expires in the next 90 days. Send each worker a reminder to lodge their renewal. Log the reminder in your training register.
Day −60
Confirm each worker has lodged their renewal. If they haven't, follow up. If they're not renewing, plan their last shift before the expiry date.
Day −30
Check each worker's status in the portal. Update your register when new clearances finalise. Escalate any still pending.
Day 0
If a clearance has expired and the renewal isn't through, the worker cannot work in a risk-assessed role from that date. No exceptions.
Auditors will sample workers and check current clearance, evidence you monitored expiries, and what you did when clearances lapsed.